Practical Information

Practical Information

Our website can be found here. If you have any further suggestions or questions please contact us through e-mail infoconference@naturalis.nl. A second circular with information on the venue, an updated program and practical information (registration and abstract submission, conference fee and available fee waivers for students) will be sent around in February 2018.

Registration and abstract submission: will be open on 11 February 2018.

Deadlines: 

  • Abstracts submission deadline: 1 May 2018 
  • Abstract decisions:  15 May 2018 
  • Registration deadline: 1 June 2018 for persons that have a poster or talk
  • Registration deadline: 15 June 2018 for other persons

Conference fee  In the second circular we will publish the conference fee. Furthermore, there will be some fee waivers available. We invite (young) researchers from the Pontocaspian region to apply for fee waivers. The details will be in the second circular.

Publication in abstract book – If you send in an abstract, you should be really serious about participation. The abstracts will be published in an abstract book (pdf). If you do not register you will be removed from the abstract book, and if you or the presenter do not come to the meeting, your abstract will be removed as well.

Limited number of participants – We have a limited number of spaces available, due to the capacity of the plenary room. The maximum number of people for the conference is 120. We will use the first come, first serve principle.

Venue – The beautiful Georgian National Museum is located at Rustaveli Avenue 3, Tbilisi, Georgia. (In the city center near Freedom Square).

Accommodation - Via booking.com and Airbnb.com you can find a range of accommodation in Tbilisi, but please remember that August is high season and the city is quite popular with tourists. In the second circular we will suggest some hotels you can consider.

Visa support letter - The PRIDE-RCMNS organization does not issue formal invitation letters for visas. We can however issue a visa support letter. For visa support letters, please send all requests to infoconference [at] naturalis [dot] nl. 

For visa support letters it is necessary that you have registered and you have paid. Those requesting a letter should allow up to one week to receive it, as requests are handled in the order they are received. The information below should be included with the request:

  • Family name (as it appears on your passport)
  • First name(s) (as it appears on your passport)
  • Date and Place of birth
  • Nationality
  • Full official residency address (no company address)
  • Passport number, date of issue and expiration date
  • Include an email address where we can send the letter